Great events cannot be held without the enthusiasm of great volunteers.
If you can spare an hour or two to help out, please contact us.
Guidelines for volunteers:
- Guidelines for Co-ordinators
- Guidelines for Umpiring
- Guidelines for Bartenders
- Guidelines for Cooks
- Guidelines for Cashiers
1. BEFORE THE TOURNAMENT
- maintain the contact list of teams in all sections, ensuring that names, addresses, phone, fax, and e-mail
- addresses are collected for at least 2 players on each team
- order sufficient softballs for thel section
- ensure that changes to rules are agreed upon by the joint Section Co-ordinators and documented on the SBST web site and in text versions of the rules
- prepare a letter incorporating all the points which need to be emphasised to the teams participating in the Tournament (sportsmanship, event is for the benefit of the children, MCH equipment purchased, keep it fun, support us by not bringing own beer, etc.)
- send out the registration package to all teams or direct the team manager to the SBST web site to obtain appropriate forms.
- ensure that the KMSPL bases and other pieces of equipment are available for use during the Tournament and are returned in good condition to the owners (or replaced if necessary)
- decide what prizes are to be awarded (trophies, t-shirts, other)
- print off a sufficient quantity of scoresheets from our web site, store in bins
- ensure park supplies (balls, clickers, rags for cleaning balls, etc.) are placed in SBST green bins
- work out game schedule and submit to Tournament Director
- assign teams to umpire games
2. DURING THE TOURNAMENT
- prior to the opening game, check the game supplies (green) bin to ensure balls, scoresheets and other supplies are available
- arrive at the park half an hour before the start of the first game each day to ensure the park is ready for the game and teams are able to warm up.
- be on hand for all games, sharing the load with joint co-ordinators
- collect team registration fees and waiver forms from the team managers and submit fees to the Tournament treasurer
- hand out Sian Bradwell Fund annual books to team captains at the first game (allow for 14 books per team)
- provide umpires with clickers, 2 balls per game, beer
- advise the umpires on all matters, where requested
- ensure that fields are re-lined and watered as scheduled
- ensure volunteers have necessary equipment and supplies, or have student pick up as required
- pick up the cash box at the end of each day and bring it back the next day. On the last day of the Tournament, hand it to the Tournament treasurer at Meades park once divisional games have been completed and the park closed.
after close on the final day, give the cash box to the Tournament treasurer
- keep an eye out to ensure no players or spectators become unruly
- work with volunteer co-ordinator to maintain refreshment supplies
- hand out trophies after the championship game
3. AFTER THE TOURNAMENT
- update team contact lists and send a copy to the Tournament Director
- send a letter of thanks to all teams for participating, and let them know the date of next year’s event
- provide suggestions for improvement to the Committee
N.B.: If needed, the alcohol permit for your park should be in the cashbox
When your team is scheduled to supply umpires, two are required. Both umpires will be provided with a balls-strikes-outs counter, and both should keep track in case there are any questions.
If either umpire is unsure of any call, he/she may ask the opinion of the other umpire, but teams cannot “appeal” one umpire’s call to the other umpire.
Responsibilities of plate umpire
- Balls and strikes. Strike zone is from the armpits to the knees, of a normal stance, where the ball crosses the front of the plate).
- Monitoring the time of the game. No new inning can start after 65 minutes of play. When the game starts, it is important to tell both captains what time is by your watch. If you don’t have a watch, the softball co-ordinators will lend you one.
- All plays at third base and home plate.
Responsibilities of base umpire
- All plays at first and second bases.
- Watch for runners leading, tagging up on fly balls, touching each base.
- Bartenders must be 18 years of age or over.
- Please try to be at the park 20 minutes before the scheduled start of your shift, to familiarise yourself with storage areas and procedures.
- If you are on the first shift, please put up the tarpaulins over the work area to provide shade from the sun or shelter from the rain.
- Set up the bar area so that one tub is used for all brands of beer and one for soft drinks and fruit juices. (This saves ice and space)
- Bottles of the same brand should be kept in the same area of the tub as much as possible. When the supply must be replenished, move the cold bottles to the front of the tub, and put warm bottles at the back. This process should be on-going.
- Wipe down the serving area from time to time to ensure spills are removed and to avoid attracting insects.
- If you notice supplies are running low, please bring it to the attention of the Park Co-ordinator or Student Helper, who will complete a request for additional supplies. Up to one hour may be needed for the student helper to collect supplies and return to your park, so try to make sure you inform the Park Co-ordinator well in time.
- If the park is quiet and there are no customers waiting to be served, please take a clear plastic bag and walk around collecting empty cans
N.B.: your park co-ordinator has the alcohol permit for your park.
1. Please try to be at the park 20 minutes before the scheduled start of your shift, to familiarise yourself with storage areas and procedures.
2. If you are on the first shift, please put up the tarpaulins over the work area to provide shade from the sun or shelter from the rain.
3. Gas barbecues can be extremely dangerous if used improperly, and should be used with great caution. Before turning a gas barbecue on, make sure that the connections have been made correctly, and that gas is not leaking from one of the valves. If you have any misgivings, contact the park co-ordinator immediately.
N.B. Barbecues should be turned on ONLY when needed (about the 5th inning of each game or when there are customers) because they become extremely hot. These barbecues are made for home use and are not intended to be on for long periods of time. Please use great caution when using them.
4. About the fifth inning of each Men’s game or the 4th inning of a Mixed game, take out hot dogs, hamburgers and sausages and place on the barbecue. Place hot dog buns on the upper rack to warm up.
5. If you notice supplies are running low, please bring it to the attention of the Park Co-ordinator or Student Helper, who will complete a request for additional supplies. Up to one hour may be needed for the student helper to collect supplies and return to your park, so try to make sure you inform the Park Co-ordinator well in time.
6. Wipe down the serving area from time to time to ensure spills are removed and to avoid attracting insects.
N.B.: your park co-ordinator has the alcohol permit for your park.
1. Please try to be at the park 20 minutes before the scheduled start of your shift to familiarise yourself with prices and products.
2. Each cashbox has a float at the start of the day and at the end of the day
3. All refreshments must be paid for in cash only.
4. Keep cash for different items in separate bags:
o FOOD AND BEVERAGES
o T-SHIRTS or other merchandise
o DRAW tickets or other merchandise
This will help us in putting together the results of how we fared in the tournament.
5. Do NOT leave the cash box unattended at any time. If you must leave, please give the cash box to the park co-ordinator.
6. The cashier is the only person who is allowed to touch the cash box. Other volunteers should not remove or put in any money, but should hand the money to you.
7. From time to time, the Treasurer will come around to empty the cash box and leave the float. This person will be carrying (and will show) an identification badge. These are the ONLY people authorised to empty the cash boxes, and when they do, they will place a receipt in the cash box, stating the amount taken out, and it will be initialled by the treasurer and cashier.
8. The park co-ordinator may, from time to time, take out cash to have the Student Helper purchase emergency supplies. In this case, he or she will sign a receipt stating the amount removed. Upon the return of the Student Helper, a receipt for the item(s) purchased must be provided and put in the cash box.
9. If you are the last person of the day working as cashier, please hand the cash box to the park co-ordinator [who will also be carrying an identification tag].
N.B.: your park co-ordinator has the alcohol permit for your park